MADISON TOWNSHIP BOARD OF TRUSTEES
REGULAR
The meeting was
called to order by Chairman Bill Brotzman with the following people present:
Mr. Anderson, Mr. Wayman, Mrs. Gerred-Ditchcreek, Mr. Advey, and Chief Del
Calzo. Township Solicitor, Ron Graham was not in attendance due to a prior
engagement.
Mr. Brotzman led
the audience in reciting the “Pledge of Allegiance.”
The Board and
audience observed a “Moment of Silence.”
Mr. Brotzman wished to remember John Harmon, and Don Cocherell.
Mr. Anderson
presented a motion to approve the minutes of the November 15th,
2011 Workshop and Regular Meetings. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Wayman
presented a motion to approve:
Bill Lists in
the amounts of: $
39,140.39 (Actual) DATE:
December 13th, 2011
$180,000.00 (Estimated)
DATE: December 27th, 2011
(attached and made part of the minutes);
Mr. Anderson
seconded. Roll Call: All Ayes
Mr. Anderson
presented a motion to approve:
Payroll in the
amounts of:
$ 78,633.26
Actual amount from December 2nd, 2011;
$ 72,699.85
Actual amount for December 16th, 2011;
$ 75,816.63
Estimated for December 30th, 2011
$ 4,350.00
DATE: 12/15/11 Administration Longevity
Mr. Wayman
seconded. Roll Call: All Ayes
Mr. Brotzman
wished to welcome the audience as well as the students and noted that those
that need their agendas signed to come up at the end of the meeting. Mr.
Brotzman also welcomed Ken Takacs from Madison Village.
CITIZENS
COMMENTS:
Kay Kane, past
president of the Madison Garden Club and Chairperson of the tree committee,
commented that the MCIC and the Garden Club would like to join forces to
make trees available to residents. She stated that they will coordinate
planting new trees. She noted that fifty trees needed to be removed for
infrastructure and asked that the Garden Club be part of replanting trees
next year. She asked the Board what they can offer to the MCIC and the
Garden Club to assist in replacing the “urban forest”. Mr. Brotzman stated
that the township’s main concern is that the trees are not put in the road
right-of-way. She stated that the garden club would go door to door to offer
trees to the homeowners and get permission to plant them in their yard. She
asked cost-wise what the township could do, such as transporting the trees,
digging holes, etc. Mr. Advey stated that he would have to check with the
Solicitor, who was not in attendance, but he thinks they cannot use taxpayer
money for non-tax issues. She then asked what can be done to support the
issue. Mr. Advey stated that a resolution can be passed in support of it,
but he doesn’t believe there is any money to assist. Mrs. Gerred-Ditchcreek
added that the budget is tight right now until they know the final numbers
for the year, and that she is having a hard time taking care of the projects
that are on the books right now. Mr. Brotzman suggested that the MCIC has
many trees in their possession and maybe they could help. She stated they’ve
already gone through them. She expressed frustration that the township
cannot help in any way. Mr. Brotzman stated that the Board will discuss the
options amongst themselves and refer to the Solicitor for advice as well.
Ms. Kane then
discussed the donation boxes placed around Madison. She stated that the
Garden Club tries to make the Route 20 corridor look nice and now that
Goodwill has moved they have put their donation box on Route 20, which is
going to look bad in the spring. She stated that more importantly she feels
the Planet Aid boxes are larger issues due to the overflowing of the
donations. She commented that the money received from Planet Aid is not used
in the United States and asked the Board to look further into the
organization as she feels they are questionable. She also asked what control
the township has over these types of boxes. Mr. Brotzman stated that the
private owners give permission to put the boxes on their property and, as
long as they are not in the road right-of-way and not a hazard, the township
cannot do anything. She asked about when trash accumulates if the Board can
do anything, Mr. Brotzman stated that there is a procedure that can take
place. She then asked if questionable charities can be outlawed, Mr.
Brotzman stated they will refer to the Solicitor about the issue.
Greg Anderson,
Bathgate, asked the Board if anything will be done at his end of the project
(Bathgate OPWC Project) to help. Mr. Advey stated that Mr. Anderson’s home
is not in that project area but that the township service department will
take care of that aspect of it when they are at a comfortable point in the
project to take care of it.
Trevor Behm,
President MCIC, thanked the Board for their participation and help in the
MCIC. He stated that he has formally updated the Village Council on the
MCIC’s events and would now like to update the township. He stated that
Madison Village gave them a $2,500.00 donation for the Quality of Life
Grant, which is used for providing landscaping materials to area businesses.
He stated that currently they are working with local businesses on a Holiday
Hop which is taking place this weekend, December 16th & 17th.
There are thirty participating businesses and a Holiday Hop Reindeer Bucks
booklet that can be purchased for $10.00 (a $30.00 value) and used at the
businesses. They are also offering a limited edition Madison Township
bicentennial ornament for $15.00. He stated this will be an annual event and
they are hopeful that people will want the same number every year to make a
set. He then discussed the nursery stock that they saved from the new school
construction. He stated that they are trees valued at $1,700.00 each and are
being offered to the residents along Lake Road in order to replace the trees
removed from the construction that took place. Mr. Yoe offered to plant the
tree for approximately $200.00; they have been working with the County on
the right-of-way, and going door-to-door to residents offering the trees. He
informed the audience that they have an exciting event on March 10th,
2012. The MCIC will be hosting a themed dinner dance at De Rubertis party
center to raise awareness for Township Park and to show what an amazing
treasure this park is to our community. He noted that the proceeds from the
event will go towards enhancing the park and addressing major issues. He
stated that they have been speaking with Mr. Advey and noted the Trustees
have done a great job getting the break wall project started. He feels that
project, and the lake road paving project, will be helpful in getting the
area ready for the summer vacation season. He asks that Larry Advey head a
committee, with his staff and made up of the MCIC and others, that will
develop a vision for the park. This committee will look at what is needed
for the park and costs associated with those plans. He asked for involvement
from the police department. He stated that the Township and the Village owe
it to the citizens of Madison to work together. Mr. Brotzman thanked Mr.
Behm.
Richard Harmon,
7647 South Ridge Road, wished to express his appreciation for the team that
cleaned up the stormwater ditches and added that it was a shame that the
park board wouldn’t allow them to go through their property. Mr. Brotzman
thanked Mr. Harmon for his comments. Mr. Advey stated that he wasn’t aware
that the Metro Parks wouldn’t allow them to go on their property. Mr. Advey
stated that he will look into that.
Kirk Peine, 1142
Travis, wished to add to Mr. Harmon’s comments. He stated that when the
water goes into the creeks, it travels down the creek and when it gets large
amounts of water the water backs up into the development. He stated that
there were a total of six homes that were flooded and the Metro Parks not
allowing them to clean them out was a large reason. Mr. Brotzman thanked him
for his comments.
RESOLUTIONS:
Mr. Anderson presented a motion to approve
Resolution #11-087 a Resolution
accepting funds from the US Army Corps of Engineers for the McMackin
Waterline Project totaling $143,660.78 into Line Item 2231-599-7155 and
appropriate to Fund Line 2231-760-730-0000. Mr. Wayman seconded. Mrs.
Gerred-Ditchcreek stated that this money is basically a flow-through,
meaning that the Township didn’t take on any cost and basically facilitated
the money on the project. Roll Call:
All Ayes
Mr. Wayman presented a motion to approve
Resolution #11-088 a Resolution
approving the Solid Waste Management (December, 2011) Five-year Plan Update
of the Lake County Solid Waste Management District. Mr. Anderson seconded.
Roll Call:
All Ayes
Mr. Anderson presented a motion to approve
Resolution #11-089 a Resolution
adopting the Estimated 2012 Temporary Appropriations budget. Mr. Wayman
seconded. Roll Call:
All Ayes
ADMINISTRATION
POLICE
DEPARTMENT:
Chief Del Calzo requested a motion to carry over unused vacation time for
police employees, according to Article 22, Section 3 of the current O.P.B.A
Contract; Matt Byers, 40 hours; Ralf Caswell, 8 hours; Tim Doyle, 40 hours;
Matt Gosnik, 40 hours. Also, not covered by the O.P.B.A Contract, but also
requesting carry-over of unused 2011 vacation time into 2012: Len Del Calzo,
40 hours; Kimberly Franco, 19.22 hours; Ken Moles, 10.79 hours; Michael
Shank, 1.46 hours; Ryan Shannon, 1.46 hours; Gary Tiedman, 11.47 hours; and
Donielle Tuttle, 8.32 hours.
Mr. Anderson presented a motion to
carry-over unused vacation time into 2012 according to the attached letter.
Mr. Wayman seconded. Roll Call:
All Ayes
Chief Del Calzo requested a motion to carry over unused 2011 Holidays for
police employees, according to Article 22, Section 6.2 of the Madison
Township Employee Handbook, the following full-time employees are requesting
to carry-over unused 2011 holidays: Donna McCall, 12 hours; Kimberly Franco,
4 hours. The Following part-time officers are requesting to carry-over
holiday time as well, they are: Michael Shank, 8 hours; Ryan Shannon, 8
hours.
Mr. Wayman presented a motion to carry-over
2011 Holidays into 2012 according to the attached letter. Mr. Anderson
seconded. Roll Call:
All Ayes
Chief Del Calzo swore in Chris Anderson as a part-time police officer.
Chief Del Calzo wished everyone a Merry Christmas and Happy New Year, as
well as thanking the community for passing the police levy.
Chief Del Calzo requested an executive session at the end of the meeting to
discuss union negotiations.
LEGAL:
None
FISCAL OFFICER:
Mrs.
Gerred-Ditchcreek requested a motion to approve the Lake County Township
Association annual dues of $140.00. Mr. Anderson presented a motion to
approve the Lake County Township Association annual dues of $140.00. Mr.
Wayman seconded. Roll Call: All Ayes
ADMINISTRATOR:
ZONING:
None
SERVICE/PUBLIC
WORKS:
Mr. Advey requested a motion to approve soliciting bids for the 2012 tree
removal/trimming program. He stated that this hasn’t been bid out in a few
years and he received a call from a local tree company who also asked why
the township didn’t hire a local company for the Bathgate project, Mr. Advey
explained that they are sub-contractors and the township has nothing to do
with it. Mr. Wayman presented a motion to approve soliciting bids for the
2012 Tree Removal/trimming and emergency tree removal programs. Mr. Anderson
seconded. Roll Call: All Ayes
Mr. Anderson presented a motion to allow Larry Advey, Administrator to
approve change orders up to the amount of $28,997.00, an amount which is 10%
of the project award, in conjunction with the Madison Township Beach
Enhancement Project. Mr. Wayman seconded. Roll Call: All Ayes
BUILDINGS/GROUNDS:
None
CEMETERY:
None
OTHER:
Mr. Advey requested a motion to hold the 2012 Organizational Meeting on
January 3rd, 2012. Mr. Anderson presented a motion to schedule
the 2012 Organizational Meeting on January 3rd, 2012 at 7:00pm.
Mr. Wayman seconded. Roll Call: All Ayes
Mr. Wayman presented a motion to approve the Lake County Development
Council, Inc. 2012 membership dues in the amount of $125.00.
Mr. Anderson seconded. Roll Call: All Ayes
Mr. Advey wished to inform the residents that storm trunk sewer projects
taking place in the township are vital and he noted that there has been no
storm drainage at all in some areas. The next major project that could be
coming up is on Bathgate, he noted that could be a few years yet.
He then discussed the tree planting, stating that the township paid
$24,000.00 in non-emergency tree trimming and removal alone. He stated that
money is being cut and the money for the trees is going back to $15,000.00
and $9,000.00 for emergency tree removal, which sounds like a lot but it is
not, and that it goes quickly. He added that the money not used, if any,
doesn’t get carried over either. He stated that although the trees are
beautiful, they are a large expense and on the Bathgate/N Watling Way
project was about $26,000.00 plus Orkney in order to get the infrastructure
in. Mr. Advey also stated that although they make a nice canopy, they also
don’t allow the roads to dry correctly, causing damage there too. He
emphasized the importance of not putting the trees in the road right-of-way.
Mr. Brotzman stated that he had to tease Ms. Kane a little bit, noting that
the trees are messy and that he is not a big fan of them but that they are
an interesting tree.
BOARD/STANDING
COMMITTEE REPORTS:
Mr. Brotzman stated the Fire Board meetings
are wrapped up for the year and welcomed Chief Lutz. He stated the next
meeting will be the organizational meeting on the first Wednesday of January
(4th), 2012
Health Board:
None
Recreation Board
None
Lake County
Township Association:
None
Community
Improvement Corporation:
None
Other:
Mr. Anderson
stated that he will excuse himself from the executive session as it could be
a conflict of interest.
Mr. Brotzman
stated, on behalf of the Board, to have a Merry Christmas and a Happy New
Year.
Citizen
Comments:
None
Mr. Anderson
presented a motion to adjourn into an executive session at 7:46pm to discuss
police union negotiations, with no further business to be conducted after.
Mr. Wayman seconded.
Mr. Brotzman
asked the students who need their agendas signed to come up before the
executive session.
Mr. Wayman
presented a motion to reconvene the regular meeting. Mr. Brotzman seconded.
With no further
business to come before the Board, Mr. Wayman presented a motion to adjourn
the Regular Meeting at 8:06 p.m. Mr. Brotzman seconded.