MADISON
TOWNSHIP BOARD OF TRUSTEES REGULAR
August 9th, 2011
at 7:00PM
The meeting was called to order by Co Chairman Max Anderson with the following
people present: Mr. Wayman, Mr. Advey, Chief Del Calzo, Mrs. Gerred-Ditchcreek
and Township Solicitor, Ron Graham.
Mr. Brotzman was not in attendance, as he was attending the Madison Community
Night at the Captains game as a representative of Madison Township.
Mr. Anderson led the
audience in reciting the “Pledge of Allegiance.”
The Board and audience observed a “Moment of Silence.”
Mr. Anderson wished to remember all of
the fallen service men and women, especially the Navy SEALS that lost their
lives last weekend.
Mr. Wayman presented a motion to approve the minutes of the July 12th,
2011 Regular Meeting. Mr. Anderson seconded. Roll Call: Mr. Wayman: yes; Mr.
Anderson: yes
Mr. Wayman presented
a motion to approve:
Bill Lists in the
amounts of: $69,988.36
Actual amount from July 29th, 2011
(attached and made part of the minutes);
$39,032.24
Actual amount from August 12th, 2011
(attached and made part of the minutes);
$61,131.00 Estimated for August 26th, 2011
Mr. Anderson
seconded. Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
Mr. Wayman presented
a motion to approve:
Payroll in the
amounts of:
$79,600.05 Actual amount from July 29th, 2011;
$78,260.48 Actual amount for August 12th, 2011;
$78,852.00 Estimated for August 26th, 2011;
$78,705.00 Estimated for September 9th, 2011
Mr. Anderson seconded. Mrs. Gerred-Ditchcreek stated they need to estimate the
September 9th, 2011 payroll due to the fact that there isn’t a
meeting until after that payroll. Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
CITIZENS COMMENTS:
David Van Dame, 19 2nd Street, Sands Community Park, addressed the
Board regarding the junk at the front of the property. He stated it was his
understanding that the owner had until the first of August to remedy the
situation. He stated that the mess is still there and asked the Board if
anything will be done. Mr. Anderson asked Mr. Graham to comment as he has been
involved in this matter. Mr. Graham stated that he spoke with the Zoning
Inspector, Mr. Klco, and that it is his understanding that he and the owner of
the property made an agreement to remove those vehicles. He stated he hasn’t
spoken with Mr. Klco since last week, and he understands that there was a
deadline of August first, but that he also believes Mr. Klco stated there is no
violation but that the owner agreed to move them anyway. Mr. Van Dame stated
that the park residents are ashamed of the mess and that there are no licenses
on the vehicles and wonders when it will be remedied. Mr. Anderson thanked him
for his comments.
Debbie Anderson, 1697 Bathgate, addressed the Board regarding her water issue on
Bathgate. Mr. Advey stated that they are waiting to proceed with the advertising
for the Round 23 OPWC that will affect it. She stated that she contacted
LaTourette’s office and they told her that they were trying to look into some
stimulus money to assist in the situation. Mr. Advey stated that if there is
stimulus money available, he will be on it before their office will. She was
concerned as to how long it is going to take because the rain season is coming.
Mr. Advey noted that the wheels of Government don’t turn very fast. Ms. Anderson
expressed her concerns over her house being flooded. Mr. Anderson stated that
Mr. Advey is working on the issue and thanked her for her comments.
Leanne Mihaly, 1117 Elm Avenue, wished to address Marylou Holmes’ comments to
the Board with questions of her own. Mr. Anderson stated that this Board is not
going to question those comments. Mr. Graham stated that at Trustee meetings the
point of order is to address to the Chairman and that it wouldn’t be appropriate
for this Board to entertain questions for the Senior Board. Ms. Mihaly
understood and thanked the Board. Mr. Anderson thanked her.
Charleen Lalka, 2581 Dock Road, stated that the old Arcola Bar building is
falling apart and looks terrible. Mr. Advey stated that he will be addressing
this issue and that the owner has been notified by certified mail and the
Township is making progress on it. Ms. Lalka thanked him. She then asked the
Board about possibly getting the speed limit down on Dock Road. Mr. Anderson
asked the Chief to comment. The Chief stated that Dock Road is a County Road and
that the Township could ask for a study. She stated that 60 mph is too fast. Mr.
Anderson thanked her for her comments.
Robert Hollar, 6733 Dave Drive, stated that Lockwood Road going west at McMackin
Road has a large hole in it. Mr. Advey stated that he would have the
Administrative Assistant call the County on it in the morning. Mr. Hollar
thanked Mr. Advey. Mr. Anderson thanked Mr. Hollar.
RESOLUTIONS:
Mr. Wayman presented a motion
to approve Resolution #11-074 a
Resolution accepting Funds for NOPEC Energy Improvement Projects – Infrared Heat
at Service Department, totaling $17,500.00 into line item 2031-892-0000 and
appropriating to fund line 2031-330-790-7700 Other-Capital outlay Paving
Program. Mr. Anderson seconded. Roll Call:
Mr. Wayman: yes; Mr. Anderson: yes
ADMINISTRATION
POLICE DEPARTMENT:
Chief Del Calzo requested a motion to approve the amended section 3.3 of the
Employee Handbook. He noted that at the July meeting, discussions were had for
allowing a part time employee who works on a holiday to earn time and a half. He
noted that concerns were brought up pertaining to the possibility of any
conflicts with the Police Union Contract. Mr. Graham looked into this and found
no conflict. Mr. Anderson presented a motion to approve the amended section 3.3
of the Employee Handbook outlining overtime pay for full and part time employees
who work. Mr. Wayman seconded. Mr. Wayman confirmed that there is no conflict
for the officers and Mr. Graham stated there is not. Mr. Graham stated they also
worded it for the Administrative employees as well. Mr. Anderson asked if this
needs to be done as a Resolution or is a motion sufficient. Mr. Graham stated
that a motion is okay. Roll Call: Mr. Anderson: yes; Mr. Wayman: yes
Chief Del Calzo stated that his department has been working for the last five
months with Geneva City on an investigation and it came to his attention that
there is no Mutual Aid Agreement with Geneva and asked for a motion to allow
this. Mr. Wayman presented a motion to allow Madison Township to enter into a
Mutual Aid Agreement with Geneva in the event either agency should need the
assistance of the other. Mr. Anderson seconded. Roll Call: Mr. Wayman: yes; Mr.
Anderson: yes
None
FISCAL OFFICER:
None
ADMINISTRATOR:
ZONING:
None
SERVICE/PUBLIC
WORKS:
Mr. Advey requested a motion
to approve a road opening refund #11-002 to O’Neil Excavating in the amount of
$464.00. Mr. Wayman presented a motion to approve a road opening refund #11-002
to O’Neil Excavating in the amount of $464.00. Mr. Anderson seconded. Roll Call:
Mr. Wayman: yes; Mr. Anderson: yes
Mr. Anderson presented a
motion to approve the repairs of catch basin, concrete apron, and concrete road
on Pleasant Place at a cost of $12,845.00 with C.I.R., Inc. Mr. Advey stated
that the catch basin was put in when the allotment was built and the apron has
been undermined and cracked and the concrete slab as well. He stated this
project would be too time-consuming for our Service Department to do. Mr. Wayman
seconded. Roll Call:
Mr. Anderson: yes; Mr. Wayman: yes
Mr. Wayman presented a motion
to approve chip seal, lockdown application to the Service Department area at a
cost of $23,646.60 with Ronyak Paving, Inc. Mr. Advey stated that this will be
done from Hubbard Road and extend throughout the facility. He stated this hasn’t
been done since it was first put in back in 1996. He stated that asphalt
application would be approximately $118,000.00 and the chip seal with lockdown
will last just as long. Mr. Anderson seconded. Roll Call:
Mr. Wayman: yes; Mr. Anderson: yes
Mr. Advey informed the Board
that the Township will be receiving a $332,500.00 grant from OPWC (Ohio Public
Works Commission) and added that the Township will contribute a like amount,
with a total project amount of $665,000.00. He stated this will be done from
Kirkwall north to the lake and the road will be reconstructed, repaved, and will
be wider. Phase I is for the drainage storm trunk sewer. Mrs. Gerred-Ditchcreek
stated that they have to be careful to have that money set aside because the
Township is obligated to pay half. Mr. Advey added that when they do the final
application in about a month they will have all of the proper items in order.
BUILDINGS/GROUNDS:
Mr. Advey requested a motion,
per the July 22nd, 2011 letter from NOPEC, Inc. for authorization to
enter into agreement with NOPEC in the First Energy Solutions Powering Our
Communities Grant. He stated that the grant award is $76,233.35 and between the
first round and the second round, the Township has received in excess of
$138,000.00 for these energy improvement projects. He stated without this grant,
the Township would not have the funds to complete this work. Mrs.
Gerred-Ditchcreek stated $38,000.00 has to be paid up front to get the
materials, which will be taken from Contingencies until the $76,000.00 is
received. Mr. Anderson presented a motion to authorize Larry Advey,
Administrator, to enter into Grant Agreement with NOPEC in the First Energy
Solutions Powering Our Communities Grant. Mr. Wayman seconded. Roll Call: Mr.
Anderson: yes; Mr. Wayman: yes
Mr. Wayman presented a motion
to approve contract amounts with Comfort Air Conditioning & Heating Co. for the
furnace installation of the Isaiah House Energy Conservation at a cost of
$4,150.00, half of which is to be paid in advance in the amount of $2,075.00, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Anderson seconded.
Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
Mr. Wayman presented a motion
to approve contract amounts with Western Reserve Pole Building Co. Inc., for the
siding installation at the Isaiah House Energy Conservation at a cost of
$15,763.00, half of which is to be paid in advance in the amount of $7,881.50,
in conjunction with NOPEC Powering Our Communities Grant. Mr. Anderson seconded.
Mr. Anderson confirmed that this is one of the Township rental houses. Roll
Call: Mr. Anderson: yes; Mr. Wayman: yes
Mr. Wayman presented a motion
to approve contract amounts with All Construction Services for the insulation on
the Isaiah House Energy Conservation at a cost of $3,647.00 in conjunction with
NOPEC Powering Our Communities Grant. Mr. Anderson seconded. Roll Call: Mr.
Wayman: yes; Mr. Anderson: yes
Mr. Anderson presented a
motion to approve contract amounts with Hayden Builders Inc., for the window
installations on the Isaiah House Energy Conservation at a cost of $13,281.00,
half of which is to be paid in advance in the amount of $6,440.50, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Wayman seconded. Roll
Call: Mr. Anderson: yes; Mr. Wayman: yes
Mr. Wayman presented a motion
to approve contract amounts with Hayden Builders Inc., for the door
installations on the Isaiah House Energy Conservation at a cost of $2,680.00,
half of which is to be paid in advance in the amount of $1,340.00, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Anderson seconded.
Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
Mr. Anderson presented a
motion to approve contract amounts with SFI Electrical Inc., for the lighting
installation on the RRCAA Building Energy Conservation at a cost of $7,375.00,
half of which is to be paid in advance in the amount of $3,687.50, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Wayman seconded. Roll
Call: Mr. Anderson: yes; Mr. Wayman: yes
Mr. Wayman presented a motion
to approve contract amounts with Wayne’s World of Windows LLC for the window
installation on the RRCAA Building Energy Conservation at a cost of $23,125.00,
half of which is to be paid in advance in the amount of $11,562.50, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Anderson seconded.
Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
Mr. Wayman presented a motion
to approve contract amounts with Hayden Builders Inc., for the door
installations on the RRCAA Building Energy Conservation at a cost of $4,200.00,
half of which is to be paid in advance in the amount of $2,100.00, in
conjunction with NOPEC Powering Our Communities Grant. Mr. Anderson seconded.
Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
CEMETERY:
Mr. Advey discussed the June Cemetery report, receipts for the month were
$3,693.00 and Year to Date is at $19,901.00. He added that the July Cemetery
report showed receipts for the month at $2,794.00 and Year to Date is at
$22,695.00.
OTHER:
Mr. Advey reported to the
Board on nuisance building updates. He stated that four properties have been
sent certified letters with action times to respond and all four properties have
been posted. He added that it will still take some time to take them down but
that it is well into the process of getting them taken down. He added that they
have to see if they will have the cooperation of the property owners or if the
Township will need to take legal action.
Mr. Advey discussed the yard
mowing clean up assessments. He stated that some discussion was had at the last
meeting and that he had Cindi pull the figures on it to report to the Board. He
noted that in 2009 we assessed $1,645.87 and received $1,401.69 with $244.18
still being due. He stated that when the houses are sold, the taxes are assessed
and the Township gets their money. In 2010 we assessed $1,958.76 and haven’t
received any yet because we haven’t received the tax receipts yet. He stated
that the neighborhoods are looking nicer because of this system.
Mr. Wayman presented a motion
to approve Madison Township’s participation in the Ohio Township Association
Retro Group offered through Frank Gates from September 1, 2011 and ending August
31, 2012 for a flat service fee of $3,800.00 payable to Frank Gates. He stated
that Frank Gates is the TPA third party administrator and noted that if the
group stays together, this will save us about 40% of the premium and if we stay
healthy through 2012 we will hopefully re-qualify for a standard group. Mr.
Anderson seconded. Roll Call: Mr. Wayman: yes; Mr. Anderson: yes
Mr. Advey informed the Board
that, although he has not received anything officially, it was reported in
Saturday’s News Herald that the CDBG (Community Development Block Grant) Award
of $30,000.00 has been approved for the improvements of the pavilion at Madison
Township Park. He stated that the total project is in excess of $43,000.00 and a
little over $4,000.00 will be completed in-kind with the Township performing the
work themselves and the other approximately $9,000.00 will have to be paid for
by the Township. He added that he has to bid out the concrete work, unless he
can get the company to drop below $25,000.00. He stated that he is pleased to
say that this grant money has been approved to get the much needed repairs
completed. Mr. Anderson stated that he is pleased to hear it, and that the
pavilion is an area he would really like to see fixed.
Mr. Advey stated that the
2011-2012 road salt came in at $44.92 per ton and the last few years pricing
came in around $54.00 - $64.00 per ton. He added that the Township is earmarked
for about 500 tons. He stated that the Township has to buy at least 400 tons and
can buy up to 700 tons at that price. Mr. Advey also informed the Board that in
working with the City of Painesville our Service Department Supervisor, Steve
Heilman has obtained enough cinders for the winter at no cost.
BOARD/STANDING
COMMITTEE REPORTS:
Health Board:
None
Recreation Board:
None
Lake County Township
Association:
Mr. Wayman stated
that the next meeting is Thursday at 7:00pm
Community
Improvement Corporation:
None
Other:
None
Citizen Comments:
Joann Dzopko, 1080 Edgewood Avenue, discussed the option of the Senior Center
going to a 501(c)(3). She feels it would bring more money to the Township and
the Village. Mrs. Dzopko stated that she was the person that brought up the
issue of the sign and just felt that it was a very large amount to spend on a
sign. She also asked the Board when she will get a decision on the issue she
brought up of young children coming into the Center. Mr. Graham stated that Mr.
Anderson was kind to allow her to address as much as she has, but that she is
talking about issues that have nothing to do with the Township and noted that
they need to be addressed to the Senior Board not this Board. He stated that
this Board has removed itself from the Senior Board and they are an independent
Board now. Mr. Anderson asked her to put her concerns in writing and address her
concerns with the Senior Board. Mrs. Dzopko asked the Board if the Township is
giving them money then the Township should be addressing these concerns with
that Board. Mr. Graham stated that every Senior Center in Lake County is funded
by agencies and that he sat on the Painesville City Council for eight years and
they never once discussed the senior board. He stressed that this Board funds
the Senior Board and has nothing to do with day-to-day operations of the Board
or with the Senior Center except in the event of a major decision then both the
Township Trustees and the Village Council must vote on it. Mrs. Dzopko stated
that the community should voice their approval or disapproval about the money.
Mr. Graham stated that this is not a political forum and citizen comments are to
be directed to Township Board of Trustees and their employees and the Senior
Center is not employees of the Township. Mrs. Dzopko reiterated her opinion that
the community should be able to bring to the Township concerns of spending money
on the Senior Center, rather than them becoming a 501(c)(3). He stated that the
Township has nothing to do with it and these are two separate issues noting that
becoming a charitable organization is not a simple process through the Internal
Revenue Service that is either approved or disapproved and has absolutely
nothing to do with this Board. He stated that the Board has taken note that she
does not want this Board to fund the Senior Center, but at this point the Board
is in favor of funding the Senior Center.
Mrs. Gerred-Ditchcreek stated that regarding the Time Capsule, she asked when
this is going to take place. Mr. Advey stated that Beth Debevc hasn’t received
much to put in it to date and he will be looking over the recommendations of a
time capsule with Cindi and will get with Beth on it as well to try to get some
items to put into the capsule. Mrs. Gerred-Ditchcreek asked that if anyone has
anything that they would like to be considered to be put in would be welcome.
Mr. Advey stated that the guidelines need to be reviewed as there items that
won’t last, or items that need to be preserved correctly.
Mr. Anderson announced that the Madison Bicentennial float won first place for
Theme category in the Old Fashioned Days parade. Mr. Anderson thanked Tim
Brotzman, for the nursery stock; Max Sorenson, for the one hundred year old
bicycle; and Beth Debevc, for the winery artifacts; Hannah Miller, for the logo
design; and his family for helping him assemble and disassemble the float. He
added that he thought it would be a good idea to put the trophy in the time
capsule and asked what the Board members thought. He noted that it can be
displayed until the time capsule is sealed. Mr. Wayman stated that if there is
room for it put it in there.
Mr. Anderson asked if the Township was going to have a community dinner or a
picnic to end the Bicentennial celebration, as previously discussed. He added
that he has had many committee members ask about it. Mr. Wayman stated that it
had been previously discussed but after the April 1st kickoff’s
success, everyone “cooled their heels” on the idea. He added that there’s no
reason to have an informal gathering and Mrs. Gerred-Ditchcreek added that she
thought snacks were going to be served, to which Mr. Wayman and Mr. Advey
agreed.
Mrs. Gerred-Ditchcreek mentioned the Bicentennial t-shirts are for sale and she
thinks people missed the booth at the Old Fashioned Days. She stated that the
t-shirts are nice and if anyone is interested, they can contact her or the
school directly to purchase one. She stated that the Streak Shack spent a lot of
time making these and they would make a nice memento. Mr. Wayman asked if the
DVDs have been ordered, Mrs. Gerred-Ditchcreek stated that they have.
With no further
business to come before the Board, Mr. Wayman presented a motion to adjourn the
Regular Meeting at 7:50 p.m. Mr. Anderson seconded.
Roll Call: All Ayes.