MADISON
TOWNSHIP BOARD OF TRUSTEES REGULAR
May 10th, 2011 at
7:00PM
The meeting was
called to order by Chairman Bill Brotzman with the following people present: Mr.
Wayman, Mr. Anderson, Mr. Advey, Chief Del Calzo, Mrs. Gerred-Ditchcreek and
Township Solicitor,
Mr. Brotzman led the
audience in reciting the “Pledge of Allegiance.”
The Board and
audience observed a “Moment of Silence.” Mr.
Brotzman would like to remember Patty Wilson, who he has known for many years.
Mr. Anderson
presented a motion to approve the minutes of the April 26th, 2011
Regular Meeting. Mr. Wayman seconded. Roll Call: All Ayes.
Mr. Wayman presented
a motion to approve Bill Lists in the amount of $40,927.28 for May 10th,
2011 (attached and made part of the minutes); the payroll in the amount of
$74,355.65 (actual) from May 6th, 2011; and an estimated payroll in
the amount of $74,400.00 for May 20th, 2011. Mr. Anderson seconded.
CITIZENS COMMENTS:
None
RESOLUTIONS:
Mr. Anderson presented a
motion to approve Resolution #11-055
a Resolution authorizing participation in the ODOT Winter Salt Program. Mr.
Wayman seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to approve Resolution #11-056
a Resolution authorizing and approving the Amendment to the Madison Senior
Center Agreement. Mr. Anderson
seconded. The previous agreement had a split of seventy percent (70%) for the
Township and thirty percent (30%) for the Village, now the agreement can be
adjusted based on membership and participation every year as of September 30th.
Roll Call: All Ayes
Mr. Anderson presented a
motion to approve Resolution #11-057
a Resolution authorizing Larry Advey, Madison Township Administrator, to file
for FY2011 Community Development Block Grant (CDBG) Program for the
rehabilitation of the pavilion located at Madison Township Park. Mr. Wayman
seconded. Roll Call: All Ayes
Mr. Anderson presented a
motion to approve Resolution #11-058
a Resolution to appropriate $1,000.00 from un-appropriated into
2081-210-323-8126 Range Supplies. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to approve Resolution #11-059
a Resolution to appropriate $10,000.00 from un-appropriated into
2011-330-323-0000 Repairs and maintenance. Mr. Anderson seconded. Roll Call: All
Ayes
Mr. Anderson presented a
motion to approve Resolution #11-060
a Resolution of assurance to the Army Corps of Engineers, Buffalo District, that
Madison Township will take any needed corrective action to remove the authorized
structure(s), namely breakwaters, if the Township fails to perform annual
mitigation pursuant to the terms and conditions of any issued permit. Mr. Wayman
seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to approve Resolution #11-061
a Resolution authorizing the movement of $2,500.00 from 1000-110-930-000
Contingencies to 1000-610-323-7450 Repairs and Maintenance-Other Parks and
Buildings. Mr. Anderson seconded. Roll Call: All Ayes
Mr. Anderson presented a
motion to approve Resolution #11-062
a Resolution accepting $3,800.00 from the sale of two police vehicles. These
funds will be deposited into Revenue Fund Line #2081-892-0000
Other-Miscellaneous Non-Operating. Mr. Wayman seconded. Roll Call: All Ayes
ADMINISTRATION
POLICE DEPARTMENT:
Chief Del Calzo requested a motion to donate a 2005 Kawasaki ATV to the Madison
Youth Baseball Association. Mr. Anderson presented a motion to donate a 2005
Kawasaki ATV to the Madison Youth Baseball Association for the use of raking the
ball fields. Mr. Wayman seconded. Mr. Anderson asked if the Township needs some
sort of release form. Mr. Graham stated that since there is a title it will be
their responsibility once it is signed over. Roll Call: All Ayes
Chief Del Calzo requested a motion to approve the resignation of Eric Richmond,
part time Police Officer. Mr. Wayman presented a motion to accept the
resignation of Eric Richmond, part time Police Officer. Mr. Anderson seconded.
Roll Call: All Ayes
Chief Del Calzo requested a motion to approve the resignation of Cindy
Illig-Lum, part time Police Dispatcher. Mr. Anderson presented a motion to
accept the resignation of Cindy Illig-Lum, part time Police Dispatcher. Mr.
Wayman seconded. Roll Call: All Ayes
Chief Del Calzo requested an Executive Session to discuss personnel matters.
Chief Del Calzo wished to thank the Navy Seals for helping him to sleep better
at night.
LEGAL:
None
FISCAL OFFICER:
Terry Gerred-Ditchcreek requested a motion to accept $12,614.90 from OTARMA for
the Voucher Refund for the insurance renewal. Mr. Wayman presented a motion to
accept $12,614.90 from OTARMA. Mr. Anderson seconded. Roll Call: All Ayes
Terry Gerred-Ditchcreek requested a motion to accept $616.00 from the Department
of Public Safety for the Third Grade Safety Belt Program. Mr. Anderson presented
a motion to accept $616.00 from the Department of Public Safety for the Third
Grade Safety Belt Program. Mr. Wayman seconded. Roll Call: All Ayes
Terry Gerred-Ditchcreek requested a motion to accept $277.50 from Perram
Electric Inc., for a Cruiser Detail.
Mr. Wayman presented a motion to accept $277.50 from Perram Electric
Inc., for a Cruiser Detail. Mr. Anderson seconded. Roll Call: All Ayes
ADMINISTRATOR:
ZONING:
None
SERVICE/PUBLIC
WORKS:
Mr. Advey requested a
motion to hire 881, Inc.-dba Hydra Carpet Cleaning for the public meeting room.
Mr. Anderson presented a motion to hire 881, Inc – DBA: Hydra Carpet Cleaning to
clean carpet for the public meeting room, 2065 Hubbard Road at a cost of
$381.79. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to hire 881, Inc.-dba Hydra Carpet Cleaning to strip and gloss coat the
Stanton Park Banquet Hall floor. Mr. Wayman presented a motion to hire 881, Inc
– DBA: Hydra Carpet Cleaning to strip and apply three (3) coats of premium high
gloss wax to the Stanton Park Banquet Hall floor at a cost of $1,038.36. Mr.
Anderson seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to hire 881, Inc.-dba Hydra Carpet Cleaning to clean the carpet at the
Stanton Park Chapel. Mr. Anderson presented a motion to hire 881, Inc – DBA:
Hydra Carpet Cleaning to clean the carpet at the Stanton Park Chapel at a cost
of $920.55. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to hire Nick Kifer for 2011 Parks summer helper effective May 11, 2011.
Mr. Wayman presented a motion to hire Nick Kifer for 2011 Parks summer helper at
a rate of $9.55 per hour, seasonal part-time with no benefits, effective May 11,
2011. Mr. Anderson seconded. Mr. Wayman asked if we have enough part time summer
help now, Mr. Advey stated that we do now. Roll Call: All Ayes
BUILDINGS/GROUNDS:
Mr. Advey requested a
motion to approve the contract with All Construction Services for insulation the
Rabbit Run Community Arts Association building. Mr. Advey noted that $5,240.65
are Grant funds and $2,012.35 are Madison Township funds and that Mr. Montgomery
held this price from about nine months ago and added that this grant came in at
a very timely basis as Owens Corning will be raising their rates about 15%-20%
as of June. Mr. Anderson presented a motion to approve the contract with All
Construction Services for insulation the Rabbit Run Community Arts Association
building at a cost of $2,012.35 in conjunction with NOPEC Powering Our
Communities Grant Program. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to approve the contract with Lauren Building Company, LLC for the Service
Department Energy Improvement Project-2011 at a cost of $35,000.00 in
conjunction with NOPEC Powering Our Communities Grant Program. Mr. Wayman
presented a motion to approve the contract with Lauren Building Company, LLC for
the Service Department Energy Improvement Project-2011 at a cost of $35,000.00
in conjunction with NOPEC Powering Our Communities Grant Program. Mr. Anderson
seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to approve the contract with SFI Electrical Contractors, Inc., for the
Administration Building Energy Savings Office Lighting in conjunction with NOPEC
Powering Our Communities Grant Program at a cost of $16,069.35. Mr. Advey added
that when this is completed it is estimated that first year savings will be
$4,700.00. Mr. Anderson presented a motion to approve the contract with SFI,
Electrical Contractors, Inc., for the Administration Building Energy Savings
Office Lighting at a cost of $16,069.35 in conjunction with NOPEC Powering Our
Communities Grant Program. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Advey requested a
motion to approve the HVAC Spring 2011 Service Agreement with Comfort Air
Conditioning and Heating Company at a cost of $1,075.00. Mr. Wayman presented a
motion to approve the HVAC Spring 2011 Service Agreement with Comfort Air
Conditioning and Heating Company at a cost of $1,075.00. Mr. Anderson seconded.
Roll Call: All Ayes
Mr. Advey requested a
motion to approve roof repairs to the Madison Township Service Garage Extension,
work to be completed by Adriatic Building & Maintenance at a cost of $7,238.00.
Mr. Anderson presented a motion to approve roof repairs to the Madison Township
Service Garage Extension (Old Fire Station #3), 6630 Ross Road, with the work to
be completed by Adriatic Building & Maintenance at a cost of $7,238.00. Mr.
Wayman seconded. Roll Call: All Ayes
CEMETERY:
Mr. Advey discussed
the April report stating that no spaces were sold in Arcola, two in North
Madison with total cash receipts being two total lots at $600.00, three footers
at $284.00, two burials at $450.00 for a monthly total of $1,334.00 and a year
to date total of $13,581.00.
OTHER:
Mr. Anderson presented a
motion to approve the annual donation of $50.00 each to the American Legion
Posts #112 & #601 and VFW Post #8548 for Memorial Day expenses. Mr. Wayman
seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to reduce the summer meetings for June, July, and August to one meeting
per month, that being the second Tuesday of each month at 7:00pm. Mr. Anderson
seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to approve the Madison Township Safety Equipment Use policy. Mr. Anderson
seconded. Roll Call: All Ayes
Mr. Advey wished to state
that Resolution #11-055 participating in the ODOT Winter Salt Program, this is
our fourth year in the program and we paid $54 per ton last year, ordering 600
tons and not all were used. Mr. Advey noted that Lee Bodnar from Painesville
Township decided to go out on his own and is paying $1.00 more per ton than last
year and indicated that this price will be right in line with the ODOT.
BOARD/STANDING
COMMITTEE REPORTS:
Mr. Brotzman stated that
the next meeting is Wednesday, May 18th at the training center at
Station 1 and they should know who will be the new architect for the new
District stations. Mr. Wayman added that there will be a recommendation.
Health Board:
None
Recreation Board
None
Lake County Township
Association:
Mr. Wayman asked if
the date has been set yet. Mr. Advey stated that there has not been a date set
yet.
Senior Board:
None
Community
Improvement Corporation:
None
Citizen Comments:
Joann Dzopko, 1080
Edgewood, wished to discuss with the Board the rumors that she wishes to have
the Senior Center closed. She stated this is not true and feels it is needed in
Madison for nutrition and inexpensive meals. She stated that senior care should
be the priority and noted that she feels it could be run more frugally and that
the budget should be reviewed before deciding to go into a 5013c.
Mr. Brotzman
informed the audience that the next Bicentennial planning meeting met this
evening and wanted to inform the audience that the Township will be putting a
Truck with a banner on it in the Sports Parade and a float will be in the Old
Fashioned Days parade. September 13th at 6:00pm, the Board will be
enclosing a time capsule in the south wall of the Township meeting room.
Mr. Brotzman asked
that any students needing their agenda signed to do so after the meeting has
been adjourned.
Mr. Anderson
presented a motion to adjourn to an Executive Session with no business to be
conducted after. Mr. Wayman seconded. Roll Call: All Ayes
Mr. Wayman presented
a motion to reconvene the regular meeting. Mr. Anderson seconded. Roll Call: All
Ayes
Mr. Brotzman stated
that they discussed some police personnel issues.
With no further
business to come before the Board, Mr. Anderson presented a motion to adjourn
the Regular Meeting at 7:40 p.m. Mr. Wayman seconded.
Roll Call: All Ayes.