MADISON TOWNSHIP BOARD OF TRUSTEES
REGULAR
The meeting was
called to order by Chairman Bill Brotzman with the following people present: Mr.
Wayman, Mr. Anderson, Mr. Advey, Chief Del Calzo, Mrs. Gerred-Ditchcreek and
Township Solicitor,
Mr. Brotzman led the
audience in reciting the “Pledge of Allegiance.”
The Board and
audience observed a “Moment of Silence.” Mr.
Brotzman wished to remember Lloyd Fox, he wore many hats at the Madison Schools
working as a Teacher, Principal, Assistant Principal, Assistant Superintendant.
Mr. Anderson
presented a motion to approve the amended minutes of the January 11th,
2011 Workshop. Chief Del Calzo explained that the estimated costs from the radio
upgrade were typed incorrectly. Mr.
Wayman seconded. Roll Call: All
Ayes.
Mr. Wayman presented
a motion to approve the minutes of the January 25th, 2011 Regular
Meeting. Mr. Anderson seconded. Roll Call: All Ayes.
Mr. Anderson
presented a motion to approve Bill Lists in the amount of $44,229.97 for
February 8th, 2011 (attached and made part of the minutes). Mr.
Wayman seconded. Roll Call: All
Ayes.
Mr. Anderson
presented a motion to approve the payroll in the amount of $77,802.91 for
February 11th, 2011. Mr. Wayman seconded.
Roll Call: All Ayes.
Mr. Brotzman wished to welcome the students in the audience and asked that anyone needing their agenda signed to do so after the meeting has been adjourned.
CITIZENS COMMENTS:
None
RESOLUTIONS:
Mr. Anderson presented a
motion to approve Resolution #11-038
a Resolution honoring Max Sorensen for his hard work and dedication to the
Madison community. Mr. Brotzman explained that this resolution is for serving on
the Recreation Board for over sixteen years and for his leadership with the
Madison Adult softball as well as making many improvements to the fields. Mr.
Wayman seconded and stated that he enjoyed serving on the Recreation Board with
Max and thanked him for all that he has done. Mr. Anderson thanked him as well.
Roll Call: All Ayes
Mr. Wayman presented a
motion to approve Resolution #11-039
a Resolution to place a renewal Police levy on the ballot. Mr. Anderson
seconded. Mrs. Gerred-Ditchcreek wished to express that this is strictly a 1.9
mill renewal levy with no increase in tax. Roll Call: All Ayes
Mr. Wayman
presented a motion to approve Resolution
#11-040 a Resolution approving the purchase of two police vehicles under
emergency provisions. Mr. Brotzman seconded. Mr. Graham stated that he received
a call from Mrs. Ditchcreek regarding the purchase of two police vehicles from
Classic Ford. During this phone call, they discussed how to accomplish this
since it was going to be more than $25,000.00. He stated that Mrs. Ditchcreek
also spoke to the State Auditor’s office whose suggestion was the same as his,
which is to pass this under ORC 505.08. This is an emergency contract where we
declare an emergency and pass it by unanimous vote. The code states that it is
for any purchase less than $50,000.00 and the Chief indicated to him that these
cruisers will not be available after March 1st. He added that the
code doesn’t state what the emergency has to be but that it must be by unanimous
vote of the Board to declare it an emergency. Mr. Anderson asked what the Ohio
law states is the criteria for an emergency and if we’ve met that he also asked
Mr. Graham if he looked at 505.82. Mr. Graham stated he did not read that
section that he read section 505.08 regarding Emergency Contracts, Mr. Graham
then read the section and reiterated that if the Board agrees that this is an
emergency purchase due to the vehicles not being available after March 1st,
then they can pass this. Mr. Anderson read a section of 505.82 outlining what an
emergency is and Mr. Graham stated that the section he is referring to has
nothing to do with contract bidding. He explained that you have to look at the
specific section and noted that 505.82 has nothing to do with this situation.
Mr. Anderson disagreed. Mr. Brotzman asked the Chief for his thoughts. Mr.
Anderson asked if they can table this until he gets it in writing. Mr. Graham
stated to Mr. Anderson that the Board hired him to be the solicitor, noting that
Mr. Anderson voted against that, and that Mr. Anderson is giving his opinions
and is questioning his legal advice by doing his own research. He also reminded
Mr. Anderson that he is not an attorney. Mr. Anderson stated that he is just
asking, Mr. Graham stated that he is stating his opinion publicly and
questioning his legal advice and has done so at least three times this evening.
Mr. Graham stated that he can either pass this by emergency contract or not and
that if he doesn’t then it will fail if it doesn’t have a unanimous vote and
noted that it is his right to do so. Mrs. Gerred-Ditchcreek stated that she
spoke with Mark Carnabucci at 4:45pm tonight to verify that she heard him
correctly regarding whether he feels this can be considered an emergency
contract. He confirmed that this is correct and through further research, based
on the Chief’s analysis, determined that this cost is cheaper than through the
state program. She then asked Mr. Carnabucci what emergency means, which he
stated that it doesn’t mean by crisis, per se, and that he agrees that this is
an emergency situation. Mr. Anderson stated that he spoke with Mr. Carnabucci as
well and got a different impression. Mr. Brotzman asked the Chief for his
thoughts, the Chief is concerned that these vehicles will not be available and
he doesn’t feel it will be passed and asked if there would be any benefit to
tabling it. Mr. Graham added that the law is written pretty clearly and that if
Mr. Anderson doesn’t vote then it will not pass, if he changes his mind then it
can be revisited. He added that Mrs. Gerred-Ditchcreek concerns were met with
satisfaction. Mr. Anderson stated that he would like more time. Mr. Wayman
withdrew his motion to approve and Mr. Brotzman withdrew his motion to second.
Mr. Anderson presented a
motion to table Resolution #11-040.
Mr. Wayman seconded. Mr. Graham stated that he doesn’t feel the Resolution needs
to be tabled as no action was taken on it. Mr. Brotzman wished to state that
every two years strange things like this seem to happen, he then asked for a
roll call. Roll Call: All Ayes
Mr. Wayman presented a
motion to approve Resolution #11-041
a Resolution honoring Mitchell Farnsworth upon earning the Eagle Scout Award.
Mr. Anderson seconded. He did some nice work on the pavilion at Township Park.
Roll Call: All Ayes
ADMINISTRATION
POLICE DEPARTMENT:
Chief Del Calzo stated that as of Wednesday of last week, February 2nd,
they took over the dispatching of Madison Village and that transition went off
without a hitch.
Chief Del Calzo asked the Board to approve a motion to hire Thurston C. Svagerko
as a part time dispatcher. He comes from Madison Village and had prior
experience with Central Communications. Mr. Anderson presented a motion to hire
Thurston C. Svagerko as a part time dispatcher. Mr. Wayman seconded. Mr.
Anderson asked what the starting pay will be. Chief Del Calzo stated it will be
$15.00 per hour. Roll Call: All Ayes
Chief Del Calzo asked the Board to accept the resignation of part time officer
Kyle Nyman. Mr. Wayman presented the motion to accept Kyle Nyman’s resignation.
Mr. Anderson seconded. Roll Call: All Ayes
Chief Del Calzo asked the Board to fill the part time vacancy and to hire one
additional part time officer. He asked to hire Michael Tobie at $15.45 per hour
and Alec Richmond at $14.42 per hour as part time officers. Mr. Anderson
presented the motion to hire Michael Tobie and Alec Richmond as part time
officers at the stated rate of pay. Mr. Wayman seconded. Roll Call: All Ayes
Mrs. Gerred-Ditchcreek asked what their start date would be. Chief Del Calzo
stated that it could be effective next pay period.
LEGAL:
None
FISCAL OFFICER:
Mr. Anderson presented a
motion to approve Resolution #11-042
a Resolution Adopting the 2011 permanent appropriations budget of $5,823,628.52.
Mr. Wayman seconded. Roll Call: All Ayes
ADMINISTRATOR:
ZONING:
None
SERVICE/PUBLIC
WORKS:
Mr. Advey advised the Board
and audience that Lake County will be closing Green Road on February 15th
for approximately 75 days for culvert and drainage improvements.
Mr. Anderson presented a
motion to approve the trade-in of three 2010 John Deere X300-42”deck mowers for
purchase of three new ones from Cope Farm Equipment at a total cost of $2,250.00
for Cemeteries. Mr. Advey stated that the trade-in program has been happening
since he’s been here and has worked out great. Mr. Wayman seconded. Roll Call:
All Ayes
BUILDINGS/GROUNDS:
Mr. Wayman presented a motion to reject all bids submitted for the Service Dept Bldg Energy Improvement Project-2010. Mr. Anderson seconded. Roll Call: All Ayes
Mr. Wayman presented a
motion to advertise for bids for the Service Dept Bldg Energy Improvement
Project-2011 at an estimated cost of approximately $48,500.00 in conjunction
with the NOPEC Powering Our Communities grant. Mr. Anderson seconded. Roll Call:
All Ayes
Mr. Wayman presented a
motion to submit additional energy saving projects to NOPEC in conjunction with
the NOPEC Powering Our Communities grant. Mr. Anderson seconded. Roll Call: All
Ayes
CEMETERY/OTHER:
Mr. Advey advised
discussed the January Cemetery Report with the Board. He stated that one lot was
sold in Arcola, and four in North Madison for a total of five lots sold at
$1,350.00. One footer sold for a total of $52.00, and ten burials were completed
for a total of $2,750.00 for total revenue of $4,152.00.
Mr. Anderson presented a
motion to approve Madison Fire District placement of fuel tank at Township
Service Department. Mr. Wayman seconded. Roll Call: All Ayes
BOARD/STANDING
COMMITTEE REPORTS:
Mr. Brotzman stated that
the next meeting is on Wednesday, February 16th at 7:00pm.
Health Board:
Mr. Wayman stated
the next meeting will be in March
Lake County Township
Association:
None
Senior Board:
None
Community
Improvement Corporation:
The annual meeting
is Wednesday at noon.
Other:
Madison High School
wrestling team won the Premier Athletic Conference with individual champs: Soren
Iverson, Nick Montgomery, Aaron Sweeney, and Josh Ransom.
Citizen Comments:
None
Mr. Brotzman
reminded the students that arrived late that the meeting time was changed to
7:00pm and their agendas could be signed after the meeting.
Mr. Brotzman
discussed the upcoming meetings; February 22nd, Regular Trustee;
March 8th Bicentennial Meeting at 5:30pm, Workshop at 6:00pm, Regular
Trustee at 7:00pm. He noted that April 1st is the kick off for the
Bicentennial at Madison High School in the Lecture Hall at 7:00pm.
With no further
business to come before the Board, Mr. Anderson presented a motion to adjourn
the Regular Meeting at 7:30 p.m. Mr. Wayman seconded.
Roll Call: All Ayes.
_________________________
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________________________
William A Brotzman, Chairman
Terry Gerred-Ditchcreek, Fiscal Officer