MADISON TOWNSHIP BOARD OF TRUSTEES 
REGULAR MEETING

January 11th, 2011 at 7:00 PM

The meeting was called to order by Chairman Bill Brotzman with the following people present: Mr. Wayman, Mr. Anderson, Mr. Advey, Chief Del Calzo, Mrs. Gerred-Ditchcreek and Township Solicitor, Ron Graham. 

 Mr. Brotzman led the audience in reciting the “Pledge of Allegiance.”

 The Board and audience observed a “Moment of Silence.”  Mr. Brotzman wished to remember Tony Debevc Sr., who passed away, Mr. Anderson stated that Mr. Debevc was the head of a family that worked hard to build a business that benefited our community and was very family and friend-oriented and will be missed by many. Mr. Brotzman wished to remember Jack Calvert, who played football for Lee Tressel (Jim Tressel’s Father) and stated that he was one of the nicest guys you’ll ever meet. Molly Uhrjavic(?) recently passed. Mr. Brotzman also wished to send out sympathies to all of the victims of the tragedy that occurred in Arizona.

 Mr. Anderson presented a motion to approve the minutes of the December 14th, 2010 Workshop and Regular Meeting and the January 4th, 2011 Organizational Meeting.  Mr. Wayman seconded.  Roll Call: All Ayes.

 Mr. Wayman presented a motion to approve Bill Lists in the amount of $80,321.21 (actual) from December 28, 2010 and $53,037.58 for January 11, 2011 (attached and made part of the minutes). Mr. Anderson seconded.  Mrs. Gerred-Ditchcreek noted that the December bill list was approved as an estimated amount and this shows what the actual amount was. Roll Call: All Ayes.

 Mr. Wayman presented a motion to approve the payroll in the amount of $76,297.61 for January 14, 2011. Mr. Anderson seconded.  Roll Call: All Ayes.

 Mr. Brotzman welcomed Duane Frager, Madison Village Councilman, Allison Moritz, Madison Village Administrator, and Ken Takacs’ wife, as well as Mr. Hollar.

 CITIZENS COMMENTS:

None

 RESOLUTIONS:

Mr. Anderson presented a motion to approve Resolution #11-028 a Resolution accepting $88,534.39 from the Lake County Auditor’s Office for the Stormwater Regional Waterway Maintenance Program with Lake County. Mr. Wayman seconded and added that this has been a very good program for the Township. Roll Call: All Ayes

 Mr. Wayman presented a motion to approve Resolution #11-029 a Resolution accepting $31,254.00 and moving the same funds into fund line 1000-892-0000 from the Lake County Auditor for the 2010 Recycling Grant. Mr. Anderson seconded. Roll Call: All Ayes

 Mr. Anderson presented a motion to approve Resolution #11-030 a Resolution authorizing the movement of $802.00 from un-appropriated to appropriated as follows: $624.00 to Operating Supplies Materials and $178.00 Liability Insurance Premium. Mr. Wayman seconded. Roll Call: All Ayes

 Mr. Wayman presented a motion to approve Resolution #11-031 a Resolution accepting $260.00 from Walmart for a cruiser detail. Mr. Anderson seconded. Mr. Brotzman thanked Walmart. Roll Call: All Ayes

 Mr. Anderson presented a motion to approve Resolution #11-032 a Resolution honoring and remembering the life of Tony Debevc Sr. Mr. Wayman seconded. Roll Call: All Ayes

 Mr. Wayman presented a motion to approve Resolution #11-033 a Resolution accepting $660.00 from Scott & Tona Humphrey for the River Road tap-in project. Mr. Anderson seconded. Roll Call: All Ayes

 ADMINISTRATION

POLICE DEPARTMENT:

Chief Del Calzo informed the Board that on January 3, 2011 Madison Village ratified an agreement for Madison Township to provide police dispatch service to the Village. The Chief thanked the Board, as well as every member of Madison Village Council for the effort put in to make this agreement possible and expressed his desire to provide them with the best possible service he can provide.

 Chief Del Calzo wished to inform the Board that the men of the police department took it upon themselves to perform some long overdue remodeling of the station by painting walls and having the floors refinished. He stated that they did this with money from the Police Association but that he was going to reimburse them for the supplies and noted that the men did this on their own time.

 LEGAL:

None.

FISCAL OFFICER:

Mr. Anderson presented a motion to carry over vacation hours for Cindi Crnic in the amount of 9.55 hours. Mr. Wayman seconded. Roll Call: All Ayes

 Mr. Wayman presented a motion to carry over vacation hours for Jerry Klco in the amount of 28 hours. Mr. Anderson seconded. Roll Call: All Ayes

 ADMINISTRATOR:

ZONING:

December report and year end report

 SERVICE/PUBLIC WORKS:

Mr. Wayman presented a motion to hire John Snyder for the 2011 Recycling Attendant at his current rate of $8.00 per hour, part time with no benefits effective January 1st, 2011 and to be included in the boot allowance policy as well. Mr. Anderson seconded. Mr. Brotzman noted that the Board has received many compliments on John Snyder’s work. Roll Call: All Ayes

 Mr. Wayman presented a motion to advertise for the 2011 Road Material Bids. Mr. Anderson seconded. Roll Call: All Ayes

 BUILDINGS/GROUNDS:

Mr. Anderson presented a motion to approve advertising for bids on the Service Department Building Energy Improvement Project at an estimated cost of $68,000.00 in conjunction with the NOPEC Powering our Communities grant. Mr. Wayman directed a statement to Mr. Advey that this will save quite a bit of energy annually; Mr. Advey agreed and added that natural gas will be saved as well. Mr. Advey noted that they are hoping to have another $60,000.00 and will know more at the end of January. Mr. Anderson seconded. Roll Call: All Ayes

 CEMETERY/OTHER:

Mr. Advey advised that the Cemetery December and Year End Report is complete, but he does not have a copy and will provide the same at the next meeting.

Mr. Anderson presented a motion for Cindi Crnic to receive her step increase from $14.33 to $15.68 per hour effective January 11, 2011. Mr. Advey noted that she has done a fine job in this position. Mr. Wayman seconded. Roll Call: All Ayes

Mr. Wayman presented a motion to approve the payment of $2,000.00 for collaborative funding of 2011 Aerial GIS Imagery to Lake County GIS Department. Mr. Anderson seconded. Roll Call: All Ayes

Mr. Anderson presented a motion to approve payment of $16,844.00 to Lake County Engineer as Madison Township’s cost share of Green Road culvert and drainage improvements to benefit Meadow Wood Drive, a Township roadway. Mr. Wayman seconded. Roll Call: All Ayes.

 BOARD/STANDING COMMITTEE REPORTS:

Madison Fire District:

Mr. Brotzman stated that the Madison Fire District had their reorganizational meeting last Wednesday and wished to thank the Board for electing him Chairman this year and the Vice Chairman was named to Ken Takacs. Mr. Brotzman also stated that they are advertising for qualifications from architectural firms for building a new station at State Route 528 and 307 and a possible remodel of Station 2. He noted that there may be a shared station with Perry near Townline Road built in the future. The next meeting is on January 19th at 7:00pm.

 Health Board:

None

 Lake County Township Association:

None

 Senior Board:

None

 Community Improvement Corporation:

None

 Other:

The Trustees decided that the winner of the Bicentennial Logo is Hannah Miller. The Trustees felt that this logo depicted Madison well. Mr. Brotzman asked that the word Township is added to the Logo and thanked Duane Frager for his work on this portion of the Bicentennial Plans. Mr. Anderson thanked Mr. Frager and the kids for their hard work.

 Mr. Wayman stated that the next Bicentennial meeting will be February 8, 2011 at 5:30pm.

 Mr. Wayman stated that the Economic Development Committee will meet on February 23, 2011 at the Township Hall at 6:30pm and there will be two representatives from each entity, the Township, the Village, Chamber of Commerce, and two from the school board.

 Citizen Comments:

Mr. Robert Hollar, 6733 Dave Drive, asked about whether there could be a used needle drop off. Chief Del Calzo stated that he will look into it.

Mr. Wayman advised if there any students that need papers signed to come up after the meeting is adjourned.

With no further business to come before the Board, Mr. Wayman presented a motion to adjourn the Regular Meeting at 7:59 p.m. Mr. Anderson seconded.  Roll Call: All Ayes.

 

__________________________                               ____________________________

William A Brotzman, Chairman                     Terry Gerred-Ditchcreek, Fiscal Officer