The Organizational Meeting was called to order by Fiscal Officer Terry Gerred-Ditchcreek with the following people present: Mr. Wayman, Mr. Brotzman, Mr. Anderson, Mr. Advey, Chief Del Calzo, and Solicitor Ron Graham.

Mrs. Gerred-Ditchcreek led the audience in reciting the “Pledge of Allegiance”.

Mrs. Gerred-Ditchcreek called for a motion for the election of the Chairman of the 2011 Madison Township Trustees.

Mr. Anderson presented the motion, Mr. Wayman seconded the motion and nominated Mr. Brotzman and presented a motion to adopt Resolution #11-001 naming Mr. Brotzman as Chairperson and move that the nominations be closed at this time. Roll Call: All Ayes.

Mr. Brotzman nominated Mr. Anderson for Vice Chairman and presented a motion to adopt Resolution #11-002 naming Mr. Anderson as Vice Chairman and move that the nominations be closed at this time.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Brotzman nominated Mr. Wayman for Clerk Pro-Tempore for 2011 and presented a motion to adopt Resolution #11-003 naming Mr. Wayman as Clerk Pro-Tempore move that the nominations be closed at this time.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-004 setting Trustee Meeting dates to be the second Tuesday of the month as the Workshop Meeting at 6:00 p.m. and the second and fourth Tuesdays of the month as Regular Trustee Meetings at 7:00 p.m.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-005, A Resolution setting Trustees’ pay in accordance with the Ohio Revised Code. Mrs. Gerred-Ditchcreek noted that it is the same as it has been.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to adopt Resolution #11-006, A Resolution setting Fiscal Officer’s pay in accordance with the Ohio Revised Code.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to adopt Resolution #11-007, A Resolution appointing Leonard Del Calzo as Chief of Police of Madison Township at his current rate of pay and job descriptions.  Mr. Wayman seconded. Mr. Wayman wished to thank Chief Del Calzo for continuing to do a good job for the Township. Roll Call:  All Ayes. 

Mr. Anderson presented a motion to adopt Resolution #11-008, A Resolution appointing Larry Advey as Township Administrator at his current rate of pay.  Mr. Wayman seconded. Mr. Wayman Thanked Mr. Advey.  Roll Call:  All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-009, A Resolution appointing Paul Cook as Cemetery Sexton at the current Cemetery Sexton salary.  Mr. Brotzman seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to adopt Resolution #11-010, A Resolution to appoint Cynthia Crnic as Administrative Assistant and Ruthann Gnagy as part-time Zoning/Clerical Assistant at their current salaries.  Mr. Wayman seconded.  Roll Call: All Ayes.

 Mr. Wayman presented a motion to adopt Resolution #11-011, A Resolution to appoint Jerry Klco as Zoning Inspector at his current rate of pay. Mr. Wayman stated that Mr. Klco, since his hire, has continued to do a better job each year. Mr. Anderson seconded.  Roll Call:  All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-012, A Resolution to appoint Steve Heilman, Gary Holbrook, Frank Magda, Carl Smoot, Matt Price, Dave Larosa, Tony Lijewski, Kyle Krieg, Paul Cook and Josh Kopczak as Service Department Employees at their current salaries.  Mr. Anderson seconded.   Roll Call:  All Ayes.

Mr. Anderson presented a motion to adopt Resolution #11-013, A Resolution to appoint Max Anderson, William E. Barson, Dan Boerner, Timothy Brown, Matthew Byers, Ralf Caswell, Carol Dodson, James Dooley, Timothy Doyle, Ron Hess, Donna McCall, Kenneth Moles, Gary Tiedman, Elizabeth Kirk, Jeffrey Ackerman, Jason Clark, Matthew Gosnik, Dwayne LaRusch, Amy Spencer, Alex Gritton, Teresa Ackerman, Gregory Williams, Jay Lewis, Sarah Moon, Donielle Tuttle, Amanda Tuttle, Juli Keyes, Cindy Illig-Lum, John Theiss, Mike Shank, Adam LaSota, Robert Weiss, Kimberly Franco all at their present salaries and job descriptions on the Madison Township Police Department. (Part-time Police Officer Max Anderson will be uncompensated by Madison Township during his tenure as Madison Township Trustee).Mr. Wayman seconded.  Chief Del Calzo noted that the new part time officers were inadvertently left off the list they are; Ryan Shannon and Kyle Nyman Roll Call: Mr. Wayman: yes, Mr. Anderson: yes, Mr. Brotzman: yes.

Mr. Anderson presented a motion to adopt Resolution #11-014, A Resolution to set continuing pay periods every two weeks for 2011.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-015, A Resolution to maintain all present bank accounts at current financial institutions, (subject to change). Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-016, A Resolution authorizing and appointing Ron Graham and additional legal council at his current fee rate of $573.69 per month and current rate of $105.00 per hour for additional services.  Mr. Brotzman seconded.  Mr. Anderson read a letter that explains and details that his vote against the re-hire of Ron Graham is due to his disagreement with his payment of benefits and is not regarding personal feelings towards Mr. Graham. Mr. Anderson requests that his letter and the supporting documentation be attached and made part of the minutes. Mr. Wayman stated this is Mr. Graham’s ninth year with the Township and is very accessible, he does not overbill, and last year he picked up approximately fifty percent (50%) of his health care costs. Mr. Wayman stated that Mr. Graham has given up something just as the rest of the Township has. Mr. Wayman feels it would be a wrong move to let Mr. Graham go. Mr. Wayman also wished to note to Mr. Anderson that he did not say in February that “Mr. Graham was gone”. Mr. Brotzman stated that although we pay his healthcare, he doesn’t charge us much for his legal services. He went on to state that he has enjoyed working with Mr. Graham. Roll Call: Mr. Brotzman, yes; Mr. Wayman, yes; Mr. Anderson, no.

Mr. Wayman presented a motion to adopt Resolution #11-017, A Resolution to set the 2011 Holidays as listed.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to adopt Resolution #11-018, A Resolution to appoint John Witt to the Township Zoning Commission for a term expiring December 31^st, 2015.   Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to adopt Resolution #11-019, A Resolution establishing fee rate for Madison Township Zoning Commission, Zoning Board of Appeals at $30.00 per meeting and Civil Service Commission at a rate of $30.00 per meeting.  Mr. Anderson seconded. Roll Call: All Ayes.

Mr. Anderson presented a motion to approve Resolution #11-020, A Resolution to appoint Mr. Wayman to the Lake County Health District Board.  Mr. Brotzman seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to approve Resolution #11-021, A Resolution setting Madison Township Police Department’s Uniform Allowance Procedures.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to approve Resolution #11-022, A Resolution to establish purchasing procedures to be used for expenditures of funds for normal operation, emergency supplies and other purchases that are deemed necessary by the majority of the Board of Madison Township Trustees.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Anderson presented a motion to approve Resolution #11-023, A Resolution to appoint Mr. Advey to the Community Improvement Corporation Board.  Mr. Wayman seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to approve Resolution #11-024, A Resolution to appoint Marina Rimes to the Madison Senior Center Board as the Township Representative.  Mr. Anderson asked if the Township would like to pay them for their meeting attendance as well. Mr. Wayman moved to add paying the Senior Board members $25.00 per meeting (non-elected officials only) Mr. Anderson seconded the original and addition.  Roll Call: All Ayes.

Mr. Wayman presented a motion to approve Resolution #11-025, A Resolution to appoint John Ruck to the Madison Township Zoning Board of Appeals for a term expiring December 31^st, 2015.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Brotzman presented a motion to approve Resolution #11-026. A Resolution to appoint Keith Maddox to the Madison Joint Recreation District Board as Madison Township Representatives.  Mr. Anderson seconded.  Roll Call: All Ayes.

Mr. Wayman presented a motion to approve Resolution #11-027 adopting the 2011 Temporary Appropriations budget. Mrs. Gerred-Ditchcreek explained that the temporary appropriations allows the Fiscal Office to pay bills and payroll and the final appropriations will be presented in April. Mr. Anderson seconded. Roll Call: All Ayes.

Mr. Wayman stated that the Township remains fiscally strong due to Township employees forgoing raises for two years and also due to good decisions by the Board and Fiscal Office. Mr. Wayman wished to thank all of the Township employees for their cooperation in working together and he feels the Township will continue to stay strong as long as everyone works together and continues to make improvements.

Mr. Brotzman stated that he is looking forward to this year and noted that this is the Township’s 200^th year in existence. He stated that he has been with the Township for his twentieth year as a trustee and joked that there are 180 years that he hasn’t been a Trustee and so it would be a good idea to look into some of the past years. Mr. Brotzman stated that this will take place on the Township’s special Bicentennial kick-off on April 1^st at the Madison High School lecture hall where some of the past meeting minutes will be officially read into record.

Mr. Wayman presented a motion to adjourn the meeting, Mr. Anderson seconded. With no further business to come before the Board, Mr. Brotzman adjourned the Organizational Meeting at 7:26pm.

William A. Brotzman, Chairman                    Terry Gerred-Ditchcreek, Fiscal Officer